Events Listed Multiple Times on Calendar

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  • Idea
  • Updated 4 years ago
  • Implemented
In Facility Scheduler on the Calendar Screen, if an event is scheduled for multiple rooms, that event shows up on the calendar for each room booked (i.e. if 4 rooms are booked, the event shows up 4 times on the calendar).  I have created my own "work-around", but if this could be fixed at the programming level, that would be much better with fewer chances for mistakes.  Perhaps events with multiple rooms booked could be filtered out by Group Name, Event Name, Date and Time (and not use Facility Name to identify duplicate events - because there will be multiple Rooms booked).
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Sharon Gormas

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Posted 4 years ago

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Paul Goldsworthy, Product Owner

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Hi Sharon.  Use reports to print this information.  You'll have more control of how the data prints.  Events > Reports > Calendars

When you get to the last step of the report select the Facility tab.  In the "How to Handle Events Connected to a Group Facility" section there are three options; Include just the subgroup part of a group, Include just the group name part of a group, Include both the group name and the subgroup part of a group,

It sounds like you want to choose the middle option so only the Group Name gets printed.  You can find more information by pressing F1 for help on this screen or visiting the following help topic: http://wiki.acstechnologies.com/display/PDSFS/Selecting%20Records%20to%20Print#Org.+and+Facility+Sel...

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David Cotton, Champion

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If you schedule the event using a Group facility, you can easily click on the "Quick Filter" button on the Calendar screens and tell PDS to just show the Group Name facility instead of all the facilities making up the group. However, this does not apply if you clicked on the "Multiple Facs" button when originally scheduling the event.
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Paul Goldsworthy, Product Owner

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Thank you David.  That option on the Quick Filter corresponds to the same feature in the report selections.
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Sharon Gormas

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Thanks David and Paul.  When multiple rooms are booked for an event I will make sure to create/use a Group Facility and update the Quick Filter as David suggests.  This will work well.  I appreciate both of your assistance with this!  Thanks again.
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Sharon Gormas

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Hi Paul.  Easter Blessings!!!  I wanted to ask if there is a way to set the Quick Filter that just shows the Group Name Facility as my default calendar.  This filter shows me exactly what I would like to see, but the filter goes away each time I leave the Calendar screen.  It would be great if I could choose that filter as my default calendar.Thanks!!  Sharon.

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David Cotton, Champion

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On the "Initial Setup" screen, there is an option for "Default to Group Only for Calendars".