Ability to Add Room to Current Event

  • 3
  • Idea
  • Updated 2 years ago
Prior to 6-8 months ago, I could add a room to an existing event by using Schedule Simple Event using the same event name, start/end time and cleanup/setup time and the event would only show once on the printed monthly calendar.  Now when using the same process (whether or not multiple facilities is used), the result is that the event is printed twice on the monthly calendar.  For example, last week I scheduled Room 1, 2 and 3 using Multiple Facilities.  Today, the ministry decided they needed an additional room.  If I use Scheduling Simple Event (with or without Multiple Facilities) to add Room 4 and using the same times and event name, then when I print the monthly calendar this event will print twice.  The only way to add a room to an existing event is to delete the entire existing event and resubmit the event with all rooms.  During our busy season, I add rooms on a weekly basis--since submitting their event 12 months ago, the ministry changed their mind, grew in size, etc. and needs more space.  Currently, I have a weekly event with 5 rooms each week, they want to add a room.  In order to do this I must view every week for the special set-up, delete all entries (190 entries with different set-ups) and reenter the entire recurring event with the added room and then adjust the set-ups back to the original set-ups.  Needless to say, this has not been done and our maintenance team is just having to remember to open the additional room.  I just had another case this week and I entered it knowing that the event will be listed twice.  
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Lisa Law

  • 12 Posts
  • 7 Reply Likes
  • frustrated, defeated, angry, upset

Posted 3 years ago

  • 3
Photo of Karen Komlos

Karen Komlos, Official Rep

  • 270 Posts
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Hi, Lisa. We just double checked this in the PDS office, and your method should still work.  The important thing is to make sure the date, times, and especially event name are exactly the same as the original scheduled event.  As long as those things all match, it should only print one entry on the calendar.  Please give it another try and let me know if it still doesn't work for you.
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Lisa Law

  • 12 Posts
  • 7 Reply Likes

Karen,

Please contact me.  I tried adding a room to an existing event with all details the same.  It is showing on the monthly calendar as two events.  Thank you.